The Dynamic Solution

Are you being challenged to do more with less?  This seems to be reality of today’s economic landscape. Regulations continue to increase the cost of doing business, while simultaneously straining resources and constraining your operation’s flexibility. The cost of non-conformance is daunting considering your accreditation or license may be in the balance. Adding more people and maintaining more paper to solve these challenges was yesterday’s solution. Today, you need Title21 Software more than ever.

A Suite of Benefits

Fully Configurable

An important consideration of electronic systems is the flexibility and the power of the software to have the capability to change and adapt to the donor center’s changing business and regulatory requirements. Title21 Software is fully configurable, so the electronic system can mirror your identical business processes. Title21 Software’s Document Control, Quality, Process and Training integrated workflow software delivers a 100% configurable solution to automate all of your business processes. Title21 Software can reflect your exact workflows and can grow with your business without forcing you to change your current processes. Your paper forms can be automated to appear identical to the current process. This capability makes Title21 Software easier to learn and improves the end-user’s adoption of the system.  The capability to be fully configured with your specific requirements allows the software to expand and change short or long term, so your donor center will not grow out of your software due to changes in the business or regulatory environment. The Title21 Form Configurator lets you add or update new forms processes. By using identical form practices to your current system, but automated, it will be simple enough for novices to use. 

Best Practice Templates

Many firms take this opportunity to improve their processes when they transition from a paper-based to a paperless system. The electronic handling of business critical processes increases efficiencies by streamlining the workflow providing greater visibility and accountability every step of the way.  Title21 Software’s personal dashboards, automatic e-mail alerts, escalation notices, reporting capabilities, and more improves control.  This automated system of operations ensures that work is moved through the system in a timely fashion and is processed correctly by the appropriate users.

For organizations that may not have all their processes and procedures well defined and documented, Title21 Software offers a best-in-class, ready-to-use template forms and workflows on many processes. These forms can be used out of the box or can be modified to meet the needs of the firm. With Title21 Software’s flexibility on configuration, you can be confident that you will not be boxed in with only one way to perform a specific process.  This is a key point of difference with Title21’s philosophy. The system is so flexible and powerful that you know that your requirements can be met and you will not have to change how you do business to shoehorn into a rigid point solution. If deploying an electronic system that meets your unique requirements is important to you, the Title21 Software is the platform for you.

User-Friendly, Fast Reporting

Reporting is fast and powerful and serves up the right report in seconds versus 10 to 20 minutes of our competitor’s homegrown systems.  You will not need to depend on a limitation of a homegrown reporting tool for your critical reports. Title21 Software offers over 100 predefined reports already loaded in the system that can be automatically emailed to the right person at the scheduled time. Custom reports can also be provided that are loaded directly into the T21 system. Reporting is powerful, reliable, automatic and extremely fast with Title21 Software.  Title21 Software offers various levels of Report training so you can leverage the powerful reporting system integrated within the T21 solution.

Improves Customer Service & Care

With Title21 Software’s electronic system, an organization can more effectively communicate with their customers and patients, access critical patient information, trend and report issues, and develop corrective and preventive actions to ensure better quality and care.

Ensures Compliance 

Title21 Software is a complete and closed system as defined by the regulation (21CFR Part 11), so the software helps ensure you achieve compliance. Our integrated solution allows you to gain real compliance and be prepared for ANY regulatory inspection (21 CFR Part 11, GxP, ISO 9000, HIPAA, etc). You will improve quality processes by leveraging the power of trending and automatic e-mail alerts. The version control is also a very powerful tool to help ensure that the latest SOPs are being followed and the most recent documents are being referenced. Documents can be checked out and then revised.  Those changes are the saved and the document is checked back into one central repository. Your organization can become completely paperless with our system that requires minimal user training, since it is extremely user-friendly and intuitive. Title21 Software allows you to integrate all key information to make better decisions and improve quality and compliance while reducing data entry error and minimizing costly mistakes. By being fully configurable, Title21 Software ensures that you can maintain your quality and compliance strategy and your green strategy long term.

Increases Productivity and Capacity

The system is designed to allow for multi-tasking and working in multiple windows simultaneously. What other solutions allow you to work with numerous windows open side by side?  This advantage of Title21 Software increases productivity and capacity.

These days mostly everyone has multiple screens open to do their job.  When considering your users make sure your quality software supports multiple windows open as well. Title21 makes your work more efficient and pragmatic with the multi-tasking capability.

The system is fast and can serve up the right data at the right time to the right person. No delays. There is no more hunting down SOPs, documents, training records, or employees. The Title21 solution supports the process so it flows efficiently through your organization freeing up time to take on more important issues and projects. No more gaps translate to better compliance.

Encourages Collaboration

Title21 Software promotes cross-functional, cross-departmental, or cross-site collaboration and knowledge- sharing to ensure the best business outcome possible. Instead of printing multiple copies of SOPs and coordinating with different employees to gain input and approval, Title21 Software allows a donor center to update, revise and create new SOPs real time with virtual communication and coordination. No longer does anyone have to spend their time and energy trying to track down a piece of paper on a teammate’s desk. The electronic approach also fosters an environment where ideas and comments are shared efficiently and effectively to enable the donor center to innovate and progress more rapidly.

Increases Communication

Title21 Software alerts the person with an e-mail when he or she has been assigned a new task on their own personal dashboard. Automatic alerts, reminders and escalations are helpful tools that ensure the timely completion of a task. Improve internal coordination and communications using Title21 collaboration and blog capabilities.  Your team can communicate real time on a given issue and hold virtual discussions to share ideas, comments and knowledge. Title21 Software makes it easier to understand revisions and new information by using the merge and compare documents functionality.

Provides Security

Security within Title21 Software is comprehensive with a complete roles-based security model designed to work in enterprise environments. Title21 Software security ensures that the right person accesses the right document at the right time. The system can integrate with Windows Active Directory (LDAP) to facilitate centralized management of users and groups.

Title21 Software offers a full security model with encryption to control access and the dissemination of information. Permissions can be set to allow access to certain file folders or documents. The security protection helps maintain patient confidentiality and supports HIPAA compliance. Title21 Software supports electronic signatures (21CFR Part 11) to ensure the authenticity and role of the user and the security and privacy of the documents. A full audit log is maintained to record all entries down to the field level. This is a unique benefit that can only be realized with an electronic system that supports 21CFR Part 11 and not a paper-based system.

Saves Money & Space

By eliminating the need for duplicate documents, an electronic system reduces the paper expenses and all the expenses related to storing the paper. Less paper also saves space both in storage and ultimately office space. Office space drives energy consumption. With an electronic system, less paper is needed and less storage space for the paper is required. Excessive paper storage many times drives off-site storage with expensive rental and maintenance fees.